terms & conditions

1 - Booking Terms and Conditions:

  1. The ‘Hirer’ means the person signing the booking form for ‘Hire of equipment’.

  2. ‘Slumbertime Sleepovers’ is a trading name of and refers to Sarah Donelly.

  3. Provisional bookings for parties booked more than 14 days in advance will be held for 48 hours, parties booked within 14 days of the party date will require immediate full payment. Party dates not confirmed within these times will be re-released.

  4. A deposit of £50 (non-refundable) is required to confirm the booking in addition to a completed Booking Form. The remaining balance is due 14 days prior to the booking date. An additional damage deposit of £50 will be payable 48 hours before the party. The security deposit is refundable once the equipment has been collected undamaged and fully tested (normally within 48 hours). In the unlikely event that any items are damaged replacement costs will be deducted.

  5. Final balances are required no less than 14 days prior to the party. BACS payment preferred and account details are provided on the invoice.

  6. The final numbers and choices must be confirmed at least 14 days prior to the date of the booking. Any booking reductions after this time will still be charged for at the previous rate, with no refunds due.

  7. The Hirer must disclose the property type and access to the venue at the time of booking. In the event that access is limited or difficult it is at Slumbertime Sleepovers discretion whether the booking is accepted. In the event that access is difficult and a second person is required to set up the party an additional fee will be charged. Slumbertime Sleepovers will accept no liability or responsibility if we arrive and find that restricted or difficult access means your booking cannot go ahead. No refunds will be given if your booking cannot go ahead because of difficult access which has not been disclosed at the time of booking.

  8. The Hirer is responsible for providing Slumbertime Sleepovers staff with all relevant medical/dietary information for all the children attending the party. Slumbertime Sleepovers take no responsibility for allergies (including skin, food, materials etc.) where we are not advised in advance of the condition. We are likewise not responsible at any point, for the welfare of the children at the parties, which remains the full responsibility of the hirer.

  9. The Hirer is responsible for ensuring the accuracy of the information given to Slumbertime Sleepovers and to pass over such information in sufficient time for Slumbertime Sleepovers to perform the contract safely and without risk, within 14 days of the event occurring, to avoid last minute disappointment.

  10. The Hirer is responsible for ensuring adequate indoor space is available for the equipment to be set up and arranged. The space required for one tent and mattress is 190 x 110cm. The breakfast trays are 56 x 36cm and are usually placed in front of each bed if there is room however these can be placed elsewhere if preferred. Slumbertime Sleepovers will not refund in full or in part the monies paid in the event that adequate space is not available to set up the equipment which the Hirer has confirmed on the Booking Form.

  11. Slumbertime Sleepovers reserves the right to make any changes to the services as is deemed necessary by Slumbertime Sleepovers without notice to the Hirer. If the required service is less than originally requested the requisite refunds will be made to the Hirer.

  12. The Hirer is responsible/ liable for any damage or injury occurring from or as a result of inappropriate use or misuse or reckless use of any Slumbertime Sleepovers equipment.

  13. Smoking is not permitted in the proximity of any Slumbertime Sleepovers equipment. If smoking is detected the Hirer shall forfeit the full security deposit. It is the Hirers full responsibility that this is adhered to by all people throughout the duration of the hire period.

  14. The Hirer should not use any lighting, heating, cooking or other gas or electrical appliances of any kind, other than what is provided for and appropriate to use, in or around the Slumbertime Sleepovers tents without the previous consent in writing of Slumbertime Sleepovers. No naked Flames of any sort are permitted in the tents.

  15. The Hirer is responsible for any damage and loss caused to the equipment regardless of culpability, and therefore should the security deposit be insufficient to cover costs incurred by Slumbertime Sleepovers, the Hirer will be liable for all costs associated with this damage.

  16. The Hirer agrees that Slumbertime Sleepovers accept no liability for any personal injury or damage to any persons or property suffered during the period of the hirer’s usage. Statutory rights are not affected.

  17. It is the Hirers responsibility to ensure that the children are supervised at all times. Slumbertime Sleepovers will charge the hirer for the costs of any damage to any property caused by your breach of this clause.

  18. It is the Hirers responsibilities to ensure the children comply with all reasonable instructions from Slumbertime Sleepovers employees to ensure the safety of the attendees and other persons present. Slumbertime Sleepovers may suspend the event if you are in breach of this clause.

  19. Slumbertime Sleepovers will accept no liability or responsibility to the Hirer for any damages, costs, losses, claims, expenses, demands and proceedings including property of Hirer, or any third party and their guests, or any consequential loss in these regards.

  20. Slumbertime Sleepovers shall use all reasonable endeavours to provide the services in accordance with the contract and shall perform the services with reasonable skill, care and diligence.

  21. Slumbertime Sleepovers shall process all data in accordance with the Data Protection Act 1998.

  22. Some produce used may contain traces of nuts or may have been made in a factory that handles nuts. Please carefully check all ingredients before use/application.

  23. It is not the intention of Slumbertime Sleepovers to violate any copyright laws and all themes are only inspired by popular trends.


2  - Supervision Terms and Conditions:

  1. The Hirer accepts full liability for all Slumbertime Sleepovers terms and conditions being adhered to and are responsible for the care and safety of all party attendees whilst in their care. Slumbertime Sleepovers accept no liability and are not responsible for the care and safety of the children whilst using the hired equipment before, during or after the party. 

  2. The Hirer will be required to take responsibility for all children that have been left by their parent/guardian.

  3. We would recommend that the Hirer of the party take contact telephone numbers of the children attending if their parent/guardian is not staying at the same time as clarifying any medical/allergic conditions at least 14 days in advance of the event.


3  - Cancellation (by the Hirer) Terms and Conditions:

  1. In the unfortunate event the party is cancelled the following refund policy will be applied:

  2. Cancellation of a booking up to 14 days prior to the party will forfeit the deposit paid.

  3. Cancellation of a booking between and including 13 and 7 days prior to the party will be refunded 25% of the total monies paid.

  4. Cancellation of a booking after the dates specified will unfortunately forfeit all monies paid.


4 - Cancellation (by Slumbertime Sleepovers) Terms and Conditions:

  1. Slumbertime Sleepovers reserves the right to cancel the booking at any time for any reason (Slumbertime Sleepovers will try to give as much notice as possible).

  2. Upon any such cancellation Slumbertime Sleepovers will refund to the Hirer any monies paid to Slumbertime Sleepovers in respect of the booking but Slumbertime Sleepovers will not be liable to pay any compensation to the Hirer or any other person for any loss, damage or expenditure arising directly or indirectly from the cancellation.

  3. Slumbertime Sleepovers reserves the right to terminate the booking without notice if there is a breach of these conditions.


5 - Liability Terms and Conditions:

  1. Nothing in these terms shall limit or exclude the liability of Slumbertime Sleepovers, which may not be limited or excluded by law, including without limitation liability for death or personal injury caused by Slumbertime Sleepovers negligence or fraudulent misrepresentation.

  2. Subject to the above Slumbertime Sleepovers shall have no liability (whether arising under contract, tort, or for breach of statutory duty or otherwise) to the extent that such liability would not have arisen but for the Hirer’s breach of the contract.

  3. Subject to the above clauses Slumbertime Sleepovers aggregate liability for all claims in relation to the contract (whether arising under contract, tort, or for breach of statutory duty or otherwise) shall not exceed the price paid by the Hirer.

  4. This contract is governed and construed in accordance with English law and the parties irrevocably submit to the exclusive jurisdiction of the courts of England.

  5. No information included in this booking form will be disclosed to any third party.

  6. It is the responsibility of the Hirer to inform guests accordingly of the above terms and conditions.

  7. Slumbertime Sleepovers have suitable public liability insurance and take the upmost care to ensure the safety of all party guests at all times.

  8. We use high quality products and follow strict hygiene routines.

  9. Liability cannot be taken for reactions or injury sustained whilst attending a party or thereafter.

  10. All persons using Slumbertime Sleepovers equipment do so at their own risk and it is the party hirer who is responsible / liable for any damage or injury occurring from or as a result of inappropriate use or misuse or reckless use.

  11. This information is given for the safety of all people attending a party hosted by Slumbertime Sleepovers and it is the sole responsibility of the Hirer to ensure that they are understood and adhered to by all party guests invited.